Use the Batch Update sub-tab

Batch Update lets you do any of the following for a group of copies:

• Add a category.
• Add, change, or remove the call number prefix.
• Change the circulation type.

  Note: This is not available for district media centers.

• Change or remove the sublocation.

You determine the changes to be made, and then identify the copies by creating a list, or uploading a barcode file. This saves you the time you would otherwise spend editing each individual record.

To update a batch of library copies:

1. Select Catalog > Update Copies > Batch Update sub-tab.
   
2. If you manage library materials for your district, select the school that owns the copies to be updated from the Site drop-down.
   
3. If you manage both your library materials and textbooks in Destiny, select Library from the Update the following drop-down.
4. From the first drop-down, select the copy field you want to change.
5. In the drop-down that appears, select or type the new information.
   

   Notes:  Add Category does not delete any other categories the copies may have. To remove a call number prefix, select Change Call Number Prefix to from the first drop-down and leave the next field blank. This process does not remove a Call Number Prefix if it would leave the copy without any call number. To remove a sublocation, select Change Sublocation to from the first drop-down and leave the next field blank.

6. To update a second or third field, repeat steps 4 and 5.
7. From the Update all copies in drop-down, select a method for identifying the copies to include:
   • Barcode List: Either create a new list, or select an existing barcode file:
     1. Scan or type the barcodes in the Create a barcode list field, and then click Add. To remove a barcode number from the list, select it and click Remove.
     2. Click Choose File (or Browse, depending on your browser) to locate and select your file of barcode numbers.
   • List: Select the Resource List to be updated. To review the contents of the Resource List, click View List.
8. To begin the update, click Update and then Yes on the confirmation message.

When the update process ends, Destiny produces a report that lists each copy updated or skipped and the reason. To view the report, select Admin > Job Manager.

To update a batch of textbook copies:

Batch Update lets you change the condition or the location of a group of textbooks using a file of barcode numbers.

1. Create and save a text file listing the barcodes of the copies to be updated. Alternatively, collect the barcode scans with a Follett wireless handheld device, and then transfer the scan file to your workstation.
2. Select Catalog > Update Copies > Batch Update sub-tab.
3. If you manage both library materials and textbooks in Destiny, select Textbook from the Update the following drop-down.
4. Choose to update the Condition or Location:
   • To change the condition of the textbooks, select Condition, and then choose the new condition from the list.
     
   • To change the location, select Location, and then choose a location from the list, or click Other to define a new location.
5. Click Browse (or Choose File, depending on your browser) to locate your Scan.Log or text file.
6. To begin the update, click Update and then Yes on the confirmation message.

When the update process ends, Destiny produces a report that lists each copy updated or skipped and the reason. To view the report, select Admin > Job Manager.